Construim locuințe, comunități și speranță We build homes, communities and hope
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DONEAZĂ

Yes, it’s true! We are hiring!

Personal Assistant to CEO & Executive Team

We are looking for a Personal Assistant to the CEO & Executive Team to provide direct support to our CEO and Executive Team, ensuring the smooth coordination of daily activities and contributing to the organization’s operational efficiency.

This is an excellent opportunity for someone who is eager to learn, thrives in a dynamic environment, and wants to work closely with the organization’s leadership while gaining valuable exposure to executive decision-making.

Key Responsibilities

1. Executive & Administrative Support

  • Coordinate and manage the CEO’s calendar and schedule.
  • Support the organization of Senior Management Team (SMT) meetings.
  • Ensure an efficient flow of information between the CEO and the wider organization.

2. Operational Support

  • Manage day-to-day administrative and operational tasks, including procurement, travel arrangements, and coordination of specific initiatives and projects.
  • Provide ad hoc support based on the needs of the CEO and Executive Team.

3. Travel & Logistics Support (including serving as the CEO’s driver – approximately 30% of the role)

  • Drive the CEO to meetings within Bucharest.
  • Drive the CEO to meetings across Romania (approximately one 2–3 day business trip per month).
  • Adapt quickly to changing priorities and schedules.

4. Stakeholder Relations & Communication Support

  • Interact professionally with partners and stakeholders on behalf of the CEO.
  • Maintain the highest standards of professionalism, discretion, and confidentiality.
  • Capture photos and videos during events or meetings when the Communications team is not present.

About You

We’re looking for someone who is:

  • Curious, proactive, and eager to learn.
  • Adaptable and comfortable working in a fast-paced environment.
  • Solution-oriented with a strong “can-do” attitude.
  • Positive and collaborative.
  • Able to take ownership of tasks from start to finish.
  • Trustworthy, discreet, and highly responsible.
  • Emotionally intelligent, with strong analytical skills and a genuine desire for professional growth.

Qualifications & Experience

  • Bachelor’s degree required (Master’s degree is an advantage).
  • Previous experience in a similar role is considered an asset but is not mandatory.
  • Strong organizational and prioritization skills.
  • Excellent communication skills in both Romanian and English.
  • Good knowledge of Microsoft Office.
  • Proactive, detail-oriented, and well-organized.

Role Requirements

  • Availability to travel.
  • Valid Category B driving licence and confident driving skills.
  • Flexibility and availability based on the needs of the role.
  • Comfortable handling a wide variety of administrative, operational, and logistical responsibilities.

Nice to have

  • Previous experience supporting senior executives or top management.
  • Experience in the NGO or corporate sector.

Compensation & Benefits

We offer:

  • A competitive fixed salary, determined through direct negotiation in line with the organization’s salary framework.
  • Salary reviews based on annual performance evaluations.
  • Meal vouchers (RON 40/day).
  • 23 annual leave days.
  • An extra day off on your birthday.
  • Private medical insurance through one of Romania’s largest healthcare providers.
  • Company laptop and mobile phone.
  • A supportive, friendly, and collaborative working environment.
  • Direct coaching and mentorship from one of Romania’s most respected NGO leaders.
  • The opportunity to work closely with the Executive Team and gain first-hand exposure to strategic decision-making, offering accelerated professional development.

Our Culture

At Habitat for Humanity Romania, we believe the best results come from teams built on respect, collaboration, and shared purpose. We are united by our mission and values, and we strive to create an open, supportive workplace where people can grow while making a meaningful impact.

Habitat for Humanity Romania is committed to safeguarding program participants, community members, employees, and volunteers from all forms of exploitation and abuse. The successful candidate will be required to read, sign, and comply with Habitat for Humanity Romania’s Code of Conduct and internal safeguarding policies.

By submitting your application, you consent to the processing of your personal data for recruitment purposes. All documents requested during the recruitment process will be used exclusively for candidate selection. Habitat for Humanity Romania processes all personal data confidentially and in accordance with applicable data protection regulations and retains candidate information only for the duration of the recruitment process.

Join our team!

Please send your CV to diana.luca@habitat.ro.

Only shortlisted candidates will be contacted.

We look forward to meeting you!