Last updated: 19.02.2025
This Privacy Notice explains how Habitat for Humanity Romania collects, processes, and protects your personal data. It applies to all personal data processing activities carried out by us, including your interactions with our website, www.habitat.ro.
We are committed to providing a safe, secure, and positive experience whenever you engage with our projects, programmes, websites, or digital services. As part of our activities, we may provide information about our work and that of our partners through newsletters, event invitations, campaigns, and other communications (collectively referred to as the “Newsletter”).
We collect and process only the personal data necessary to provide you with the best possible experience when participating in our projects and using our website. Depending on how you interact with Habitat, we may collect and process the following categories of personal data:
If you apply for a job with Habitat, we will process the personal data necessary for the recruitment process. This may include identification information (such as your full name, gender, and date of birth), contact details (telephone number, postal address, and email address), as well as any other information you provide through your application forms, CV, or supporting documents submitted either in person or electronically.
We collect personal data in both electronic and paper format. Most of the information we process is provided directly by you, although we may also obtain information from publicly available sources where appropriate. We may collect your personal data when you:
Providing personal data is mandatory where it is necessary for us to comply with legal or contractual obligations. In such cases, if you do not provide the required personal data, we may be unable to enter into or manage our contractual relationship with you or fulfil our legal obligations.
In all other cases, providing personal data is voluntary, and you are under no obligation to provide it.
Whenever we collect and process your personal data, we will inform you of the specific purpose and legal basis for the processing. Examples include:
Participation in our projects and events
We process the personal data you provide when registering for and participating in our projects, programmes, campaigns, and events, as well as any additional information necessary to manage your participation. This processing is carried out in accordance with applicable legislation governing volunteering, sponsorships, and contractual relationships.
Redirecting a percentage of your income tax (Form 230)
If you choose to redirect a percentage of your income tax to Habitat by submitting Form 230, we process only the personal data required by the competent authorities to complete and submit the form, including your name, address, and other tax-related information required under applicable law.
Online donations
When you make a donation through our website, we collect the information necessary to process your payment and verify your payment method. Habitat does not store your payment card details. Card payments are processed securely by an authorised third-party payment processor located within the European Union.
Newsletters and other communications
If you are already participating in our programmes, using our services, or have contacted us regarding volunteering or professional collaboration, we may send you newsletters, updates, and invitations to Habitat and partner events based on our legitimate interest in keeping you informed.
If you wish to subscribe to our Newsletter, we will ask for your consent at the time of subscription, whether through our website or another registration method. You may withdraw your consent at any time.
Promotional, educational, scientific, and professional events
When organising events for promotional, educational, scientific, or professional purposes, we may collect photographs and video recordings of participants and activities taking place during the event.
Recruitment
If you apply for a job or internship with Habitat, we process the personal data necessary to manage the recruitment process and assess your suitability for the position.
The processing of your personal data during recruitment is carried out as part of the pre-contractual steps taken at your request before entering into an employment contract and, where applicable, to comply with our legal obligations.
To improve and streamline our recruitment process, we also retain records of candidates who have participated in previous recruitment procedures, including the reasons why an application was unsuccessful, based on our legitimate interest.
Applying for a position
When vacancies are available, you may submit your application by email, in person at our offices, or through the dedicated careers section of our website.
If you apply through our website, we will ask you to provide the following information:
We use this information to:
Depending on the purpose of processing, Habitat processes personal data on one or more of the following legal bases:
Under the General Data Protection Regulation (GDPR), you have the following rights regarding the processing of your personal data:
Right to withdraw consent
Where we process your personal data based on your consent, you have the right to withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of any processing carried out before your consent was withdrawn.
Right to rectification
If you believe that any personal data we hold about you is inaccurate or incomplete, you may request that we correct or update it at any time. We take reasonable steps to ensure that the personal data under our control is accurate, complete, up to date, and relevant based on the most recent information available to us.
Right to restriction of processing
You may request that we restrict the processing of your personal data in the following circumstances:
Right of access
You have the right to request information about the personal data we hold about you, including:
You are entitled to receive one copy of your personal data free of charge. We reserve the right to charge a reasonable fee for manifestly unfounded or excessive requests, as permitted by applicable law.
Right to data portability
Where processing is based on your consent or on the performance of a contract, you may request to receive your personal data in a structured, commonly used, and machine-readable format or request that it be transferred directly to another data controller, where technically feasible.
Right to object
You have the right to object at any time to the processing of your personal data where such processing is based on our legitimate interests and relates to your particular situation.
In such cases, we will stop processing your personal data unless we can demonstrate compelling legitimate grounds that override your interests, rights, and freedoms, or where processing is necessary for the establishment, exercise, or defence of legal claims.
When exercising this right, please let us know whether you are requesting the erasure of your personal data or the restriction of its processing.
Right to lodge a complaint
If you believe that your personal data has been processed in breach of applicable data protection legislation, you have the right to lodge a complaint with the Romanian National Supervisory Authority for Personal Data Processing (ANSPDCP) or with another competent supervisory authority.
Right to erasure (“Right to be Forgotten”)
You may request that we erase your personal data where:
However, we may retain your personal data where processing is necessary:
Where permitted by law, this period may be extended if your request is particularly complex or if we receive a large number of requests.
In certain circumstances, we may be unable to provide access to some or all of your personal data where legal restrictions apply.
If we refuse your request, we will explain the reasons for our decision. If we are unable to identify you based on the information provided in your request, we may ask you for additional information to verify your identity before processing your request.
To exercise any of your rights or if you have any questions regarding this Privacy Notice or the processing of your personal data, please contact us in writing at dataprotection@habitat.ro.
Where we have a contractual relationship with you, we will retain your personal data for the minimum period required by applicable law, calculated from the date on which the contractual relationship ends.
If you have subscribed to receive our Newsletter, we will retain your personal data for two (2) years from your last interaction with our communications. After this period, we will ask you to renew your consent if you wish to continue receiving our Newsletter. You may withdraw your consent and unsubscribe at any time, after which we will stop processing your personal data for this purpose.
If you have made a donation or redirected a percentage of your income tax to Habitat by submitting Form 230, we will retain your personal data for five (5) years, in accordance with the applicable tax limitation period.
If you contact us through our website regarding an event, enquiry, or any other matter, we will retain your personal data for three (3) years.
Personal data collected during recruitment and retained for the purpose of improving and documenting our recruitment processes will be stored for six (6) months from the date of your application.
As a general rule, we do not disclose or transfer your personal data to third parties.
Exceptions may apply where disclosure or transfer is necessary within the Habitat for Humanity network, required to provide our services, or where we are legally obliged to do so. Unless prohibited by applicable law, we will inform you of such disclosure or transfer as soon as reasonably possible.
Whenever we share your personal data with third parties, we do so in accordance with applicable data protection legislation and implement appropriate measures to ensure the confidentiality, integrity, and security of your personal data.
We may engage trusted third-party service providers (data processors) to process personal data on our behalf. These may include IT service providers, database and CRM providers, accounting service providers, event organisers, and other professional service providers.
Habitat enters into appropriate data processing agreements with all such service providers to ensure that they process personal data only on our instructions, comply with applicable data protection legislation, and implement appropriate technical and organisational measures to protect personal data.
Our website uses cookies to improve your browsing experience and the functionality of our website.
Where required by applicable law, cookies are used based on your consent, which you may provide through your browser settings or via our website’s cookie consent banner.
For more information about how we use cookies and how you can manage your preferences, please refer to our Cookie Policy.
We implement appropriate technical and organisational measures to protect the personal data we process against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access.
These measures include physical and electronic security safeguards, secure IT infrastructure, and internal procedures governing access to personal data, as well as processes for detecting, reporting, and documenting personal data breaches.
In the unlikely event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify the Romanian National Supervisory Authority for Personal Data Processing (ANSPDCP) and, where required by law, inform you without undue delay.
We may update this Privacy Notice from time to time to reflect changes in our activities, legal requirements, or data protection practices.
We encourage you to review this page periodically. Any updates will be published on this page and will replace the previous version of the Privacy Notice.
If you have any questions about this Privacy Notice or the way we process your personal data, please contact us using one of the methods below:
Email: dataprotection@habitat.ro
Postal address:
Habitat for Humanity Romania 45A
Naum Râmniceanu Street, 1st Floor, Apartment 3
District 1, Bucharest 011616 Romania
